PRICING PROPOSAL – TERMS & CONDITIONS

1.1 All pricing proposals are valid for 15 days from the date issued unless otherwise stated in writing.
1.2 After the 15-day period, pricing may be adjusted to reflect current market conditions, supplier costs, and material availability.
1.3 Pricing is based on work commencing within 10 business days of the Customer’s acceptance of the quotation, subject to material and equipment delivery timelines. Delays in commencement beyond this period may result in price adjustments. 

2.1 Pricing is subject to change based on material cost increases, supplier surcharges, fuel adjustments, and any applicable tariffs.
2.2 If material pricing increases occur after the proposal is issued but before materials are procured, E.D.A. reserves the right to adjust the final invoice accordingly.
2.3 E.D.A. will make reasonable efforts to notify the Customer of significant changes prior to procurement. 

3.1 If the Customer’s internal process requires a Purchase Order (PO) to appear on all invoices, the Customer must provide the PO prior to commencement of work.
3.2 Work will not be scheduled, materials will not be ordered, and technicians will not be dispatched until the required PO is received.
3.3 Delays caused by missing or late purchase orders are the responsibility of the Customer. 
3.4 If the Customer requires a PO for invoice processing, it is the Customer’s sole responsibility to provide the PO prior to commencement of work. Failure to issue or provide a PO will not delay or extend the Customer’s obligation to pay invoices when due.
3.5 A Customer‑issued PO is assumed to include acceptance of any additional pricing resulting from approved change orders, material price adjustments, or scope modifications unless the Customer explicitly states otherwise in writing and an alternate PO is issued. 

4.1 Payment terms follow E.D.A.’s standard Terms & Conditions of Sale and Service, including: 

• Net 30 Days for approved credit accounts 

• COD for all non-credit Customers 

• Interest of 2% per month (24% per annum) on overdue accounts 

• Credit card payments after 10 days subject to a 3% processing fee 

• Invoices over $1,000 paid by credit card may be subject to a processing fee of up to 3% 

 
4.2 The Customer agrees to pay all reasonable costs of collection as permitted under Manitoba law. 

5.1 All applicable federal and provincial taxes will be added to the final invoice.
5.2 Freight, handling, delivery, and any applicable tariffs are additional unless explicitly stated in the proposal.
5.3 Quotes do not include unforeseen surcharges or supplier-imposed fees. 

6.1 Warranty coverage for parts and materials supplied by E.D.A. is limited exclusively to the manufacturers or supplier’s warranty terms.
6.2 E.D.A. does not provide a workmanship warranty and does not guarantee performance beyond the manufacturer’s stated coverage.
6.3 Labour, travel, diagnostic time, and removal/reinstallation of parts are not covered unless included in the manufacturer’s warranty. 

7.1 Work will be scheduled once approval is received (and PO, if required).
7.2 The Customer must provide safe access to the work area and ensure conditions are suitable for the work to proceed.
7.3 Delays caused by site conditions or Customer scheduling changes may result in additional charges.
7.4 Quotation is based on regular working hours (Monday–Friday, 07:00–15:30). Any work performed outside of these hours is subject to labour pricing premiums in accordance with Manitoba labour standards. If work is predetermined to occur outside of regular hours and this is stated in writing within the quotation, additional premiums will not apply, as these costs have already been incorporated into the labour pricing of the quotation. 

8.1 Approval of this proposal, issuance of a purchase order, or authorization to proceed constitutes acceptance of these Terms & Conditions.
8.2 The Customer acknowledges that the most current Terms & Conditions of Sale and Service are available at www.edamechanical.com.
8.3 The Customer acknowledges that E.D.A. Mechanical Services Ltd.’s Terms & Conditions cannot be superseded, replaced, or altered by any clause, condition, or statement contained within a customer‑issued purchase order or contract unless expressly agreed to in writing by an authorized signing authority of E.D.A. Mechanical Services Ltd.